At the time of weighing a fish, all tackle and equipment used in the capture, including gaffs, leader/trace, lure and a sample of line, shall be submitted to an official (as defined in Weighing Of Fish) for examination, measuring, photographing or tracing of hook and lure. An application for an Australian Record must be made on the prescribed form.  The form must be completed in full and include the following:

  1. The name, address and signature of the angler
  2. The date and approximate location of capture.
  3. The gross weight of the fish and sling, platform or rope, the separate weight of the sling, platform or rope and the net weight of the fish.
  4. The overall length of the fish, the short length of the fish (measured from the point of the lower jaw to the crotch of the tail) and the maximum girth measurement (at the thickest part of the body, usually behind the pectoral fin). Extreme care should be exercised in measuring the fish as the measurements are often important for other scientific studies. (A measurement diagram is shown on the Application Form)
  5. The length of the double line, length of trace, type of lure, number of hooks used, and the type of hook used in the capture.
  6. The specified strength of the line used to catch the fish will place the claim in a GFAA line class category. The line must test in this category or the application will be disallowed. The heaviest line strength permissible is 60kg.
  7. The signature of the boatman of fishing companion as witness that the fish was caught by the angler on the tackle described in accordance with the GFAA Angling Rules and Equipment Regulations.
  8. The signature of the official (as defined in Weighing Of Fish) attesting to the correctness of all the information contained in the application form.
  9. The Application must be forwarded to the Recorder of GFAA through the state branch in whose waters the capture was made and must be accompanied by:
    1. A Statutory Declaration stating that the Rules and Regulations of GFAA were strictly observed in the capture.
    2. The entire leader, the double line, and at least 15m of the single line closest to the double line, leader or hook. All line samples and the leader (if one is used) must be submitted in one piece. If a lure is used with the leader, the leader should be cut at the eye attachment to the lure. (Refer rule H1 in the Australian Angling Rules.) Clarification: The leader must be submitted in one piece with the hook attached, if a lure is to be removed then the leader should be cut on an angle at least 25mm above the eye of the lure or hook so that both pieces of the leader can be re-joined to check the length. Note: each line sample must be in one piece. It must be submitted in a manner that can easily be unwound without damage to the line. A recommended method is to submit the line on a piece of stiff cardboard. Write the anglers name and the specified strength of the line used on the cardboard. Do not submit the line in a hank. Any sample submitted that can't be unwound will not be accepted (see diagram below).
    3. All Applications for flyfishing records must be accompanied by the lure, the entire tippet and the entire leader along with 25mm of the fly line beyond the attachment to the leader. These components must be attached and connected. GFAA no longer requires that 25mm of fly line be attached to the leader. If a loop to loop connection is used, the angler need only unloop the leader from the fly line & submit it with the record application. The entire leader, however must still be intact with the fly attached.
    4. Photographs showing the full length of the fish, the rod and reel used to make the catch, and the scale used to weigh the fish. A photograph of the angler with the fish is also required. So that there can be no doubt about species identification, the clearest possible photos should be submitted. This is especially important in the cases of marlin, trevally, shark, tuna and other fishes that may be confused with similar species. Shark applications should also include a photograph of the shark's head and the front teeth. Photographs should be taken of the fish in a hanging position and also lying on a flat surface on its side. In both types of photos no part of the fish should be obscured. When hanging, the fish should be broadside to the camera with the fins fully extended and with the tip of the jaw and sword or spear clearly shown. Do not hold the tip of the fin. Do not hold the fish in your hands. A sky background for the fish is most desirable. Backgrounds cluttered with objects and people may complicate identification and detract from the photograph. When photographing a fish lying on its side, the surface beneath the fish should be smooth, with a ruler or marked tape placed beside the fish if possible. Photographs from various angles are most helpful. An additional photograph on the scale with actual weight visible helps to expedite the application. Photos taken during daylight are highly recommended.
    5. Where a two hook rig was used, a photo or tracing of the actual hook arrangement indicating the measurements.
    6. Where a plug or artificial lure was used, a photograph of the plug or lure, indicating the measurement. If this is not completely satisfactory the plug itself may be requested. (Refer rule H1 in the Australian Angling Rules).
    7. Applications for Australian Freshwater and Saltwater Fly Rod Records shall be on the same basis as applications for other GFAA Records.
    8. Where a capture is the subject of a claim for both a World and an Australian record both appropriate filing fees are payable. GFAA shall issue a certificate for each capture which is approved as an Australian Record, or a tie for an Australian Record.